Job Description

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This range is provided by Hoff Studios. Your actual pay will be based on your skills and experience talk with your recruiter to learn more.

Base pay range

$55,000.00/yr - $65,000.00/yr

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• Work closely with producers, directors, and department heads to create and manage production schedules, book crew, and send call sheets.
• Handle bookings for locations, talent, crew, equipment, and transportation.
• Organize permits and ensure compliance with legal and safety regulations.
• Act as the central point of communication for all production-related updates and logistics.
• Maintain meticulous documentation of production activities, including contracts, receipts, and reports.
• Serve as the main point of contact during productions, ensuring all operations run smoothly and on schedule.
• Maintain professionalism and confidentiality when working with celebrity talent and high-profile clients.
• Troubleshoot any logistical or operational challenges that arise, keeping a calm and solutions-oriented demeanor.
• Facilitate a smooth transition between production and post-production teams, ensuring timely delivery of assets.
• Manage deliverables timelines, working with editors and producers to meet deadlines.
• Track and organize all media assets for easy accessibility.

Office Management:

• Maintain an organized, efficient, and welcoming office environment, ensuring all supplies, equipment, and resources are well-stocked and functional.
• Oversee studio calendars, including bookings for meetings, shoots, and events.
• Act as a liaison between the office team and external vendors or service providers.
• Assist with the onboarding of new hires, freelancers, and contractors, ensuring they have the tools they need to succeed.

Intern Program Management:

• Develop and oversee a structured intern program that offers valuable, hands-on experience for aspiring production professionals.
• Manage intern recruitment, onboarding, and training, ensuring they are aligned with Hoff Studios' standards and culture.
• Delegate meaningful tasks to interns and provide regular feedback to support their development.
• Coordinate intern schedules to align with production needs.

Professionalism and Celebrity Talent Management:

• Interact professionally with high-profile talent, celebrity guests, and clients, ensuring their needs are met with discretion and efficiency.
• Anticipate the unique needs of VIPs and create a seamless and comfortable experience for them on set and in the office.
• Uphold Hoff Studios reputation for professionalism and excellence in all interactions.

Opportunities for Growth:

• Collaborate directly with industry leaders and contribute to projects for top-tier clients, including Netflix, TUBI, and other global brands.
• Gain exposure to diverse aspects of production, from creative brainstorming to final delivery.
• Work in a supportive environment that values professional development and encourages innovation.
• Be part of a growing company where your ideas and contributions can directly impact success.

Qualifications and Skills

Required:

• 2+ years of experience in a Production Coordinator or similar role within media, entertainment, or advertising.
• Strong organizational and multitasking skills with the ability to prioritize in a fast-paced environment.
• Excellent written and verbal communication skills, including the ability to maintain professionalism under pressure.
• Proficiency with production management tools (e.g., StudioBinder, Airtable) and Microsoft Office Suite.
• A proactive problem solver with a positive attitude.

Preferred:

• Experience managing office operations or intern programs.
• Familiarity with NYC-based production resources, including local vendors, permits, and talent.
• Experience working with celebrity talent and high-profile clients.
• Knowledge of union and non-union guidelines.

Why Join Hoff Studios?

Hoff Studios is more than a production companyits a creative hub where storytelling and innovation thrive. As a Production Coordinator, youll work on exciting, high-profile projects while helping shape the future of our growing business. With opportunities to learn, grow, and make an impact, Hoff Studios offers a dynamic and rewarding career path.

Compensation:

• Competitive salary, commensurate with experience.
• Comprehensive benefits package, including health insurance, paid time off, and opportunities for professional development.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Marketing, Public Relations, and Writing/Editing

• Industries

  Entertainment

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